Although some of the details are subject to change between now and the Convention in December, ICAS has developed the following tentative schedule to help members plan their travel to and from Las Vegas for the ICAS Convention 2025.
Sunday, December 7th |
| 8:30 a.m. - 5:30 p.m. | Air Force Open House Workshop |
Monday, December 8th |
| 8:30 a.m. - 12:30 p.m. | Selling Air Show Tickets in a Digital Age: A Digital Marketing Workshop |
| 8:30 a.m. - 5:00 p.m. | Air Shows 101: Air/Ground Operations Training Workshop |
| 9:00 a.m. - 12:00 p.m. | Navigating Military Air Show Partnerships and Sponsorships Workshop |
| 10:00 a.m. - 12:30 p.m. | Maple Leaf Forum |
| 12:30 p.m. - 4:00 p.m. | ACE Training Session |
| 1:00 p.m. - 2:00 p.m. | First Timers Orientation |
| 1:30 p.m. - 5:00 p.m. | Air Show Sponsorship Workshop |
| 2:15 p.m. - 3:00 p.m. | Concurrent Education Sessions #1: Building Your Brand as a Performer: Shaping Your Air Show Image |
| Concurrent Education Sessions #1: Building a Superior Air Show Ramp on a Small Show Budget |
| Concurrent Education Sessions #1: Introduction to Artificial Intelligence: Real-World Air Show Applications |
| Concurrent Education Sessions #1: Practical Solutions to Military Air Show Contracting Challenges |
| U.S. Army Golden Knights Forum |
| 3:15 p.m. - 4:00 p.m. | Concurrent Education Sessions #2: FAA Forum for Air Bosses & Event Organizers |
| Concurrent Education Sessions #2: Putting Technology to Work for Aerobatic Pilots: an Update |
| Concurrent Education Sessions #2: Small Show Marketing on a Shoe-String Budget |
| Concurrent Education Sessions #2: Writing the Statement of Work: A Practical Approach |
| SASP Partner Meeting |
| U.S. Marine Corps Forum |
| 4:15 p.m. - 5:00 p.m. | Concurrent Education Sessions #3: Building Better Budgets: Practical, How-To Tips |
| Concurrent Education Sessions #3: Doctor’s Visit: Update From the Federal Air Surgeon |
| Concurrent Education Sessions #3: Lessons from the Show Line: Successes and Missteps |
| Concurrent Education Sessions #3: Using Emotional Intelligence to Improve Organizational Culture |
| U.S. Navy Forum |
| 5:15 p.m. - 6:45 p.m. | Welcome Reception |
Tuesday, December 9th |
| 8:30 a.m. - 9:30 a.m. | Opening General Session |
| 9:30 a.m. - 10:00 a.m. | Military Schedule Announcements |
| 10:15 a.m. - 12:15 p.m. | Exhibit Session A |
| 1:30 p.m. - 5:30 p.m. | Air Shows 102: Business Basics Workshop - Part 1 of 2 |
| 1:45 p.m. - 2:30 p.m. | Concurrent Education Sessions #4: Air Boss Safety De-Brief, Part 1 of 2 |
| Concurrent Education Sessions #4: How to Create and Work with a Non-Federal Entity |
| Concurrent Education Sessions #4: Leveraging Artificial Intelligence to Transform Sponsorship Strategy and Tactics |
| Concurrent Education Sessions #4: Managing In-Flight Emergencies for Pilots |
| U.S.A.F. Thunderbirds Forum |
| 2:45 p.m. - 3:30 p.m. | Concurrent Education Sessions #5: 40 Tips in 40 Minutes: Sponsorship |
| Concurrent Education Sessions #5: Air Boss Safety De-Brief, Part 2 of 2 |
| Concurrent Education Sessions #5: Air Show Project Management: Applying Proven Tactics |
| Concurrent Education Sessions #5: FAA Forum for Performers |
| U.S. Navy Blue Angels Forum |
| 3:45 p.m. - 5:30 p.m. | Exhibit Session B |
| 5:45 p.m. - 6:45 p.m. | NECAS Regional Meeting |
| NWCAS Regional Meeting |
| SECAS Regional Meeting |
| SWCAS Regional Meeting |
Wednesday, December 10th |
| 7:45 a.m. - 8:30 a.m. | Roundtable Discussions I |
| 8:45 a.m. - 9:30 a.m. | Canadian Forces Snowbirds Forum |
| Concurrent Education Sessions #6: Air Show Traffic Management: A Practical, Proven Approach |
| Concurrent Education Sessions #6: Bringing STEM to Life at Your Air Show: Practical Advice |
| Concurrent Education Sessions #6: Managing and Improving Customer Experience: An Air Show Guide |
| Concurrent Education Sessions #6: Putting Accident Data to Work to Improve Air Show Safety |
| 9:45 a.m. - 11:30 a.m. | Exhibit Session C |
| 11:45 a.m. - 1:30 p.m. | Wednesday Keynote and Luncheon |
| 1:45 p.m. - 3:30 p.m. | Exhibit Session D |
| 1:45 p.m. - 5:45 p.m. | Air Shows 102: Business Basics Workshop - Part 2 of 2 |
| 3:45 p.m. - 4:30 p.m. | Concurrent Education Sessions #7: Air Show Security: Keeping Your Show Safe and Secure |
| Concurrent Education Sessions #7: Budgeting for Military Shows: APF and NAF |
| Concurrent Education Sessions #7: Performer Safety De-Brief, Part 1 of 2 |
| Concurrent Education Sessions #7: Smarter Air Show Advertising: Insights from the SASP Program |
| U.S.A.F. ACC Forum |
| 4:45 p.m. - 5:30 p.m. | Concurrent Education Sessions #8: Critical Task Timeline: Benchmarks for a Successful Air Show |
| Concurrent Education Sessions #8: Performer Safety De-Brief, Part 2 of 2 |
| Concurrent Education Sessions #8: Practical Steps to Developing a World-Class Emergency Response |
| Concurrent Education Sessions #8: Putting Air Show Demographics to Work: Results of the 2025 Spectator Survey |
| Royal Canadian Air Force/1 CAD Forum |
| 5:45 p.m. - 6:45 p.m. | Air National Guard Roundtable Discussion |
| U.S. Air Force Roundtable Discussion |
| U.S. Marine Corps Roundtable Discussion |
| U.S. Navy Roundtable Discussion |
| United Air Show Grunts Meeting |
Thursday, December 11th |
| 9:00 a.m. - 9:45 a.m. | Annual Membership Meeting |
| 10:00 a.m. - 12:00 p.m. | Exhibit Session E |
| 12:15 p.m. - 1:00 p.m. | Concurrent Education Sessions #9: Contract Air Show Production Partner: A Status Report |
| Concurrent Education Sessions #9: Ticketing Pricing and Policy: An Update on Best Practices |
| Concurrent Education Sessions #9: Volunteer Recruiting, Training and Retention: A Panel Discussion |
| 1:15 p.m. - 2:00 p.m. | Concurrent Education Sessions #10: Applying Threat Error Management in the Air Show Environment |
| Concurrent Education Sessions #10: Data-Driven Decision Making for Air Show Leaders |
| Concurrent Education Sessions #10: Upgrading Your Exhibit/Vendor Program: Practical Tips |
| 5:00 p.m. - 5:45 p.m. | Pre-Banquet Reception |
| 5:45 p.m. - 8:45 p.m. | Chairman's Banquet |
| 8:45 p.m. - 10:15 p.m. | Survivor Party |
