ICAS Convention 2013 Seminars

Air Force Open House Workshop

Monday, December 3rd
(Champagne 3/4)
8:00 a.m. to 4:00 p.m.

(Military and Civilian Air Force Personnel Only)

By any measure, the United States Air Force is the largest air show organization in the world. From the Thunderbirds, single-ship demo teams and countless static aircraft to the three-dozen shows that the Air Force holds on its bases each year, the Air Force demonstrates its deep commitment to aviation and air shows every year in impressive fashion. But, for the captain or major or chief tasked with organizing and conducting a particular show on a particular base, the task can be daunting. Many will learn that they are responsible for organizing and conducting the event in just a few short months -- or even weeks! -- before the event is scheduled to be held. And the complicated rules governing the funding and execution of open houses at Air Force bases can be confusing, intimidating and even -- sometimes -- a moving target as rules change and interpretations "evolve." That's why, in 2002, the U.S. Air Force and ICAS cooperated to produce a one-day training seminar specifically organized and structured to provide Air Force personnel with the background information, explanations, direction and tips they need to effectively, efficiently and successfully plan and conduct an open house on an Air Force base. Since then, ICAS has offered this seminar every December at its annual convention. The seminar, developed in cooperation with Air Force personnel, will take much of the mystery out of the many decisions you and your colleagues must make as you prepare for and execute your event.

 

Who Should Attend?

Individuals from the highest levels of U.S. Air Force leadership recommend that multiple people from any Air Force base planning an open house should attend this seminar. Whether you're a civilian or active duty, a chief or a captain, if you have responsibilities for organizing and conducting an air show or open house at an Air Force base, this seminar has been specifically developed for you.

 

What Will You Learn?

The seminar has been refined and improved several times since it was first offered in December of 2002. It addresses the most common questions, problems, challenges and opportunities that you and your colleagues will face, as you plan for and conduct your open house/air show, with specific emphasis on issues related to finance, sponsorship and contracting. Specifically, the seminar will address: Air Force direction, regulations and policies related to air shows and open houses; organizational structure of the open house/air show planning committee; contracts and contracting issues; legal issues; sponsorship; funding issues; selecting air show performers; issues related to working with Air Force Services; air show air and ground operations; and case histories and lessons learned from other Air Force bases. In addition to the instruction and discussion, each participant will be provided with an instruction manual that includes a detailed funding matrix to help Air Force personnel determine what type of money (APF vs. NAF vs. outside funding) can be used to pay for nearly every open house/air show-related expense that the air show project officer may be faced with.
(AFI) 10-1004: In 2011, Air Force open houses operated under the new guidance offered in Air Force Instruction (AFI) 10-1004. Procedures have changed. In some cases, what was once allowed is now prohibited. Other programs and procedures that were once prohibited are now allowed. Air Force personnel and ICAS members from all over the country have test-driven the new guidance, and the ICAS Air Force Open House Workshop will be your opportunity to learn from their experiences. Rather than waste time and energy on your own "trial and error" learning process, attend this session and learn what they have already learned.

 

How Will I Benefit from Attending Air Force Open House Workshop?

Seldom will you have the opportunity to attend a seminar that is so specifically developed to meet your needs. As the 46-year old trade association serving the needs of the air show community, and an organization to which hundreds of Air Force personnel have turned to for advice and direction, ICAS is intimately familiar with the challenges you'll be facing over the next several months. As part of a unique partnership designed to provide you with a program that neither the Air Force nor ICAS could provide alone, our two organizations have joined forces to produce a seminar that enjoys the support of senior leadership at the highest levels of the Air Force. We won't be able to answer all of your questions or solve all your problems, but we're going to take a pretty good shot; and, we guarantee that you will leave the program significantly better prepared to tackle the challenge of organizing and conducting an open house/air show at your base.

 

Faculty

Quite deliberately, the seminar will be taught by non-Air Force civilian personnel who are extremely well-versed in the most difficult issues that you will face, the relevant policy and guidance issued on Air Force open house air shows, the most current interpretation, and alternative methods for accomplishing all those things that you have to accomplish as an Air Force open house air show project officer.

 

Fee

The fee for the one-day Air Force Open House Workshop is $280 through October 31. The fee is $310 after October 31. This seminar is not included in your convention registration.



 

Air Shows 101: Air/Ground Operations Training

Monday, December 3rd
(TBD)
8:30 a.m. to 4:30 p.m.

Air show event organizers, especially first-timers, face a steep learning curve when standing face-to-face with the myriad of regulations, requirements and recommendations of putting on an air show. Air Shows 101 is designed to take some of the steepness out of that curve. Past attendees, many of whom have attended this course more than once, will testify that you shouldn't be in the air show business without having attended Air Shows 101. Military personnel, in particular, have said that Air Shows 101 has been critical to the success of newly assigned officers and enlisted personnel taking on significant air show operations responsibilities for the first time.

 

What Will You Learn?

This information-packed, one-day program delivered by a faculty of seasoned experts and recognized throughout the industry as the definitive introductory seminar on air show air/ground operations, is designed specifically to help you manage the myriad details associated with running the air/ground operations of an air show. This program features presentations on critical air/ground operations issues, such as: how to lay out your air show site; timelines for initiating different aspects of your air show planning; mitigating air show hazards; what to consider when hiring performers; how to apply for an air show waiver and your responsibilities once it is approved; the importance of establishing strong communications; what you should include in your emergency plan; how to establish early control of ground operations and support; and how to work with your assigned safety inspector.

 

Faculty

The instructors for ICAS Air Shows 101: Air/Ground Operations Training have each been teaching the seminar for a number of years. They are all experienced air show professionals and accomplished instructors. Together, they possess nearly 200 years of air show air/ground operations experience.

 

Fee

The fee for the one-day Air Shows 101: Air/Ground Operations Training is $280 through October 31. The fee is $310 after October 31. This seminar is not included in your convention registration.

 

Sponsorship for Events Workshop

Monday, December 3rd
(TBD)
1:00 p.m. to 5:30 p.m.

It is now an article of faith within the air show community that sponsorship is the most promising and practical tool for moving our industry to the proverbial "next level." But useful, "how to" information and direction are often hard to come by. In this four- and one-half hour session, your information needs will be specifically addressed. In response to popular demand and extraordinarily strong evaluation comments, sponsorship consultant Bruce Erley has been invited back to the ICAS Convention to discuss the key sponsorship issues likely to face ICAS members during the 2013 air show season and beyond, to include: a brief review of sponsorship basics, including terminology; macro-trends within the sponsorship business and how they impact the air show industry and air show professionals; how the current economic downturn affects the buying, selling and activation of event sponsorships; how to audit your air show to ensure that you are leveraging all of the resources available to give your sponsors maximum return on their investment; how to activate the sponsorships you sell and how to help your sponsors do their part in activating their own sponsorships; how to assess your "sponsorable" assets and assign a dollar value to both the individual assets and the overall sponsorship package; and, how to assemble a sponsorship package and put it in the hands of the decision makers at prospective sponsoring corporations/organizations. The course has been developed for all air show event organizers -- small and large, military and civilian -- to help them better understand the latest trends and most effective tactics in selling and activating air show sponsorships.





 

Fee

The fee for the half-day Sponsorship for Events Workshop is $185 through October 31. The fee is $215 after October 31. This seminar is not included in your convention registration.

 

Air Boss 201: Advanced Air Boss Workshop

Wednesday, December 4th
(TBD)
8:00 a.m. to 12:00 p.m.

As part of a larger effort to develop a comprehensive and multi-faceted training program for air show air bosses, ICAS recently re-constructed its Air Boss 201 Workshop. The new course addresses some of the more complex issues in air show air/ground operations: the pre-show safety, air show entertainment techniques and strategies, radio communications, and case history discussions on difficult air/ground operations issues. This advanced, half-day course also explains how to assess event preparation and readiness, and how to stay within both the letter and the intent of all applicable regulations, ensuring pilot safety. By itself, the course will not qualify an individual to become an air boss. But this program is focused on air boss issues and can be used as a useful first step in developing the knowledge base necessary to become an air show air boss.

 

Who Should Attend?

This course has been developed for individuals with air boss responsibilities, aspiring air bosses, air show directors who interact with and/or hire air bosses, and any other air show professional who would benefit by learning more about advanced concepts in air operations and air bossing.

Prerequisite: Air Shows 101

 

Faculty

Three of the air show industry's most experienced air bosses - Wayne Boggs, George Cline and Ralph Royce - will serve as instructors for this year's Air Boss 201: Advanced Air Boss Workshop.

 

Fee

The fee for the half-day Air Boss 201: Advanced Air Boss Workshop is $280 through October 31. The fee is $310 after October 31. This seminar is not included in your convention registration.

 

International Council of Air Shows